Hyperlinks in Word

| February 15, 2012 | 0 Comments

Consider the situation where you are working on a Word document and you want to refer someone to an Excel worksheet. Instead of telling them where to find that worksheet it would be much more useful to give them a link to it that they could click to open it. You can do this using the hyperlink feature in Word. Here I’ll show you some ways to use hyperlinks to link to websites, document templates and other files.

Create a hyperlink

To create a hyperlink in a Word document, type the text that you want to anchor the hyperlink to and then choose Insert > Hyperlink. In Word 2007 and 2010 this is in the Links group on the Insert tab.

creating a hyperlink 1

The text to display should appear in the box, click the Screen Tip button and type a screen tip.

hyperlink in word 2

To link to an Excel file, select Existing File or Web page and browse to find the file to link to. Once you’ve selected the file to link to, click Target frame and indicate whether you want to open the document in a new window or not. Click Ok and then Ok again. It is also possible to link to an existing file such as a different Word document, or a web page, a place in this document, a new document, or an email address.

linking to an excel file

Hyperlink options

To test a link, Ctrl + Click on it. This behavior can be changed to a single click by changing your Word Options. Click the Office Button or choose File and then Options. In the Advanced area look for the Editing options and you can disable the option “Use Ctrl + Click to Follow Hyperlink” and only a single click will be required. This applies to version of Word only and won’t change any settings on the document recipient’s computer.

changing behavior of word functions

Also in the Options > Proofing area you will find the AutoCorrect options which control how text is converted automatically to hyperlinks. If you enable Internet and Network Paths with Hyperlinks then things that look like URLs or email addresses will be automatically formatted as hyperlinks. If this is disabled, they won’t – but you can always do this manually if desired.

setting up auto correct

Images as hyperlinks

In Word you can not only use text as a hyperlink anchor but you can also use an image or a graphic. To do this, inset the image, then with it selected, choose Insert Hyperlink. You won’t have any text displayed in the dialog in this case because you are linking to an object so the Text to Display area will read <<selection in document>> instead. You could use this to link an image of a worksheet to the actual worksheet or a small image of a website to the actual site.

using image as hyperlinks

Hyperlinks are saved with a document and are also included as live links in PDF files when you save a document as a PDF file from Word.

Create a hyperlink within a document

To link to a place in the current document first create a bookmark where you want the link to take you to by using Insert > Bookmark, type a name for the bookmark and click Add. Now go to where the link should be type and select the anchor text, right click and choose Hyperlink.

hyperlinks in documents

Step 2

Choose Place in This Document in the Link to: area. In the list of places locate the Bookmarks collection and select the bookmark to link to. This creates a link within the document so, when you Ctrl + click on the hyperlink, you’ll be taken to that bookmarked position.

step 2

Step 3

To change how hyperlinks look, from the Styles group on the Home tab, select the Style Task Pane flyout. Locate the Hyperlink entry and, from the down-pointing arrow to its right, click Modify. Change the style options and click Ok. You can also change the look of Followed Hyperlinks.

styling hyperlinks

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Category: Word

About the Author ()

Helen Bradley is a lifestyle journalist specializing in Photoshop, Lightroom, photo editing, web design, Visual Basic and Office software. She writes how to articles, tips and projects and produces how to videos for computer magazines, newspapers and online services in the USA, Australia, Canada and the UK. She writes for PC World, SmallBusinessComputing.com, Practical Photoshop and Digital-Photography-School.com.

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